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5 months ago
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Admin Assistant Spec


Parker Aerospace
Location: United States, North America
Job type: Permanent
Sector: Business & Administration
Category: Office
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Org Marketing Statement

Parker Hannifin is the world's leading diversified manufacturer of motion and control technologies and systems, providing precision-engineered solutions for a wide variety of mobile, industrial and aerospace markets. Parker employs approximately 55,000 people in 50 countries around the world with annual sales of approximately $13 billion in fiscal year 2015.

PARKER AEROSPACE

Parker Aerospace, an operating segment of Parker Hannifin Corporation, is one of the world’s leading producers of flight control, hydraulic, fuel, inerting, fluid conveyance, thermal management, and engine systems and components for the aerospace industry. We design and build equipment for virtually every aircraft and aero engine being produced in the world today.

In addition to game-changing technology, our customers look to us for shorter lead times, lower costs, higher reliability, and lifetime support. All coupled with the positive attitude and innovative thinking of a true business partner.

Parker Aerospace provides unmatched performance for both our customers and shareholders, built on a foundation of integrity, innovation, and customer satisfaction. As a result, our business has seen consistent growth and, best of all, our team members share in Parker’s success.

Responsibilities

Following established procedures, perform a variety of administrative responsibilities.

May be required to perform some or all of the following:

Coordinate travel arrangements including flights, hotel, rental cars, passport assistance, and travel authorizations.

Plan and coordinate informal events (pitch ins, informal, non-company funded recognition events, etc.)

Mail coordination (sort, distribute US mail and distribute interoffice mail) Prepare overnight and urgent packages (DHL, UPS, FedEx.)

Arranged for breakfast, lunch, snacks and beverages in conference rooms and assisted with dinner coordination at restaurants and/or hotels in various locales

Assist in office equipment maintenance and upkeep (fax machines, copiers, printers.)

Maintain excellent customer relations and developed customer rapport

Maintain database, Excel spreadsheets and filed information

Assist in conference room setup, meal ordering, cleanup and organization after events.

Breakroom organization – ensure neat and tidy, fully stocked with coffee, tea, sugar, utensils, etc.

Must be proficient in MS Office, Word, Excel, and PowerPoint.

Must be able to handle multiple tasks and work as a team player.

Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.

Compose, analyze and distribute documents. Proofread and correct grammatical, typographical,
compositional, or data errors.

Conduct meetings or presentations.

Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.
Communicate potentially negative situations to management in a constructive manner.
Read mail, highlight action or important items, attach relevant files or information before
distributing. Respond to routine correspondence or draft routine responses for review and
signature.

Interface effectively with team members, functional departments and customers. Screen calls,
respond to routine questions and receive and/or escort visitors.

Schedule appointments and make domestic and international travel arrangements.

Coordinate with internal and external executive‐level staff to schedule in‐house and off‐site
meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas.

Maintain accurate and up‐to‐date files and record systems.

Maintain confidential records and reports.

Perform other related responsibilities.

Qualifications

Three years related office experience or demonstrated ability to perform described
responsibilities.

Education certificate in applicable functional area preferred.

Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area. Ability to accurately record meeting proceedings, where applicable.

Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required.

Must demonstrate effective verbal, written and interpersonal communication skills.

Ability to work effectively with others and be a participative team player.

Equal Employment Opportunity

Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. U.S. Citizenship/Permanent Resident is required for most positions.

Minority/Female/Disability/Veteran/VEVRAA Federal Contractor.

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to javascript:void(0); and javascript:void(0);

Closing Statement

This job is part of a job family and will be filled at a level appropriate to the selected applicant's experience.
Org Marketing Statement

Parker Hannifin is the world's leading diversified manufacturer of motion and control technologies and systems, providing precision-engineered solutions for a wide variety of mobile, industrial and aerospace markets. Parker employs approximately 55,000 people in 50 countries around the world with annual sales of approximately $13 billion in fiscal year 2015.

PARKER AEROSPACE

Parker Aerospace, an operating segment of Parker Hannifin Corporation, is one of the world’s leading producers of flight control, hydraulic, fuel, inerting, fluid conveyance, thermal management, and engine systems and components for the aerospace industry. We design and build equipment for virtually every aircraft and aero engine being produced in the world today.

In addition to game-changing technology, our customers look to us for shorter lead times, lower costs, higher reliability, and lifetime support. All coupled with the positive attitude and innovative thinking of a true business partner.

Parker Aerospace provides unmatched performance for both our customers and shareholders, built on a foundation of integrity, innovation, and customer satisfaction. As a result, our business has seen consistent growth and, best of all, our team members share in Parker’s success.

Responsibilities

Following established procedures, perform a variety of administrative responsibilities.

May be required to perform some or all of the following:

Coordinate travel arrangements including flights, hotel, rental cars, passport assistance, and travel authorizations.

Plan and coordinate informal events (pitch ins, informal, non-company funded recognition events, etc.)

Mail coordination (sort, distribute US mail and distribute interoffice mail) Prepare overnight and urgent packages (DHL, UPS, FedEx.)

Arranged for breakfast, lunch, snacks and beverages in conference rooms and assisted with dinner coordination at restaurants and/or hotels in various locales

Assist in office equipment maintenance and upkeep (fax machines, copiers, printers.)

Maintain excellent customer relations and developed customer rapport

Maintain database, Excel spreadsheets and filed information

Assist in conference room setup, meal ordering, cleanup and organization after events.

Breakroom organization – ensure neat and tidy, fully stocked with coffee, tea, sugar, utensils, etc.

Must be proficient in MS Office, Word, Excel, and PowerPoint.

Must be able to handle multiple tasks and work as a team player.

Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.

Compose, analyze and distribute documents. Proofread and correct grammatical, typographical,
compositional, or data errors.

Conduct meetings or presentations.

Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.
Communicate potentially negative situations to management in a constructive manner.
Read mail, highlight action or important items, attach relevant files or information before
distributing. Respond to routine correspondence or draft routine responses for review and
signature.

Interface effectively with team members, functional departments and customers. Screen calls,
respond to routine questions and receive and/or escort visitors.

Schedule appointments and make domestic and international travel arrangements.

Coordinate with internal and external executive‐level staff to schedule in‐house and off‐site
meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas.

Maintain accurate and up‐to‐date files and record systems.

Maintain confidential records and reports.

Perform other related responsibilities.

Qualifications

Three years related office experience or demonstrated ability to perform described
responsibilities.

Education certificate in applicable functional area preferred.

Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area. Ability to accurately record meeting proceedings, where applicable.

Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required.

Must demonstrate effective verbal, written and interpersonal communication skills.

Ability to work effectively with others and be a participative team player.

Equal Employment Opportunity

Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. U.S. Citizenship/Permanent Resident is required for most positions.

Minority/Female/Disability/Veteran/VEVRAA Federal Contractor.

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to javascript:void(0); and javascript:void(0);

Closing Statement

This job is part of a job family and will be filled at a level appropriate to the selected applicant's experience.
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