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Administrative Assistant - Flight Operations


Jazz Aviation
Location: Canada, North America
Job type: Permanent
Sector: Business & Administration
Category: Planner
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Administrative Assistant - Flight Operations

Apply by Date: Nov 20, 2017

Primary Location
: CA-QC-Montréal

Schedule
: Full-time

Job Type: Permanent

Shift: Days

Number of Openings
: 1

Purpose of Position:

To provide and coordinate support for Flight Operations crew members.

Key Activities:

* Assist with the distribution and maintenance of operationally required manuals and documentation (Bulletins, Notices, Alerts, Transmittal revisions (TR's), Safety Technical Bulletins (STB's), training documents, etc).

* Assist with booking RAIC appointments, and preparing documentation for local airport authorities.

* Filing to crew mail slots and personnel files. (Bid packages, pay advices, letters, certificates, PPC records, FAM flights, medicals, etc).

* Maintain inventory and distribution of crew uniforms, luggage parts, headsets.

* Control and post documents to the necessary information boards.

* Provide general administrative support and maintenance within the Crew rooms (cleanliness, printer and fax machine toners, paper, supplies, etc).

* Replenish and stock crew forms and coupons. (Onboard Product Compensation form, Jump Seat coupons, Employee Pass coupons, Passenger count forms, Airport forms/updates, etc).

* Create, and maintain crew mail files.

* Assist Onboard Product with cash deposits and pick up.

* Update, forward, and reconcile reports. (Grooming, CARA crew snacks, etc.).

* Update crew parking logs.

* Order pilot business cards.

* Update the Inflight Manager direct report lists.

* Assist with the arrangement of hotel, travel, and boardroom bookings as requested.

* Support and assist with Onboard product reconciliation process and the necessary Guestlogix data entries.

* Distribute pick-up, and courier mail.

* Answer crew inquires by phone, person, or email, and forward calls as necessary.

* Assist in the coordination of crew room employee engagement planning/activities.

* Perform general administrative duties as assigned.

*

Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.

*

Other related duties as assigned.

Qualifications:

* The successful candidate must possess excellent problem solving and organizational skills and have the ability to work well under pressure, meet deadlines and work with minimum supervision.

* Must have a minimum Grade 12 education.

* Post-secondary diploma or college degree is an asset.

* Previous work experience in the airline industry is an asset.

* Previous work experience in an office environment is an asset.

* This position demands meticulous work standards and exemplary interpersonal skills.

* Candidate must possess excellent communication skills, both written and oral.

* Strong knowledge of Microsoft word, Excel and outlook is required.

* Bilingualism (English and French) is required.

* This position requires working at least one day during the weekend.

Requisition ID
: YUL07399B
Administrative Assistant - Flight Operations

Apply by Date: Nov 20, 2017

Primary Location
: CA-QC-Montréal

Schedule
: Full-time

Job Type: Permanent

Shift: Days

Number of Openings
: 1

Purpose of Position:

To provide and coordinate support for Flight Operations crew members.

Key Activities:

* Assist with the distribution and maintenance of operationally required manuals and documentation (Bulletins, Notices, Alerts, Transmittal revisions (TR's), Safety Technical Bulletins (STB's), training documents, etc).

* Assist with booking RAIC appointments, and preparing documentation for local airport authorities.

* Filing to crew mail slots and personnel files. (Bid packages, pay advices, letters, certificates, PPC records, FAM flights, medicals, etc).

* Maintain inventory and distribution of crew uniforms, luggage parts, headsets.

* Control and post documents to the necessary information boards.

* Provide general administrative support and maintenance within the Crew rooms (cleanliness, printer and fax machine toners, paper, supplies, etc).

* Replenish and stock crew forms and coupons. (Onboard Product Compensation form, Jump Seat coupons, Employee Pass coupons, Passenger count forms, Airport forms/updates, etc).

* Create, and maintain crew mail files.

* Assist Onboard Product with cash deposits and pick up.

* Update, forward, and reconcile reports. (Grooming, CARA crew snacks, etc.).

* Update crew parking logs.

* Order pilot business cards.

* Update the Inflight Manager direct report lists.

* Assist with the arrangement of hotel, travel, and boardroom bookings as requested.

* Support and assist with Onboard product reconciliation process and the necessary Guestlogix data entries.

* Distribute pick-up, and courier mail.

* Answer crew inquires by phone, person, or email, and forward calls as necessary.

* Assist in the coordination of crew room employee engagement planning/activities.

* Perform general administrative duties as assigned.

*

Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.

*

Other related duties as assigned.

Qualifications:

* The successful candidate must possess excellent problem solving and organizational skills and have the ability to work well under pressure, meet deadlines and work with minimum supervision.

* Must have a minimum Grade 12 education.

* Post-secondary diploma or college degree is an asset.

* Previous work experience in the airline industry is an asset.

* Previous work experience in an office environment is an asset.

* This position demands meticulous work standards and exemplary interpersonal skills.

* Candidate must possess excellent communication skills, both written and oral.

* Strong knowledge of Microsoft word, Excel and outlook is required.

* Bilingualism (English and French) is required.

* This position requires working at least one day during the weekend.

Requisition ID
: YUL07399B
Apply

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