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about 1 month ago
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Administrative Assistant - Trenton


L-3 Canada Operations
Location: Trenton, New Jersey
Job type: Permanent
Sector: Business & Administration
Category: Office
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* Provide the Operations Manager with quality administrative support to help him achieve the Team objectives;

* Filter internal mail, obtain necessary signatures, follow up correspondence and translation;

* Manage the Operations Manager’s agenda;

* Compile, review, correct and submit team reports within established deadlines;

* Adapt the filing system according to the activities of the Operations Manager to maintain the confidentiality of registers, records and information, and to maintain and update files;

* Audit, Prepare and Submit expense claims for all employees;

* Ensure expenses for all employees are submitted in a timely manner, notify employee when expenses are submitted

* Coordinate Special Deployment travel (Kuwait at this time);

* Prepare new employees for travel - eg: Amex card, expense claim instructions, RSA tokens, Concur travel site, GOOD, safety boot form, etc.

* Maintain Special Deployment schedule (Kuwait at this time);

* Maintain and update Kuwait schedule for the Kuwait Site Manager, Volunteers and the person responsible for pay

* Authorization Stamp Delegate;

* Prepare authorization paperwork for Person Responsible for Qualifications and Authorization (PRAA) and maintain the Stamp Register;

* Generate monthly Stat Maintenance Report;

* Manage safety equipment register;

* Manage Petty Cash and order supplies and coordinate printer service calls and submit JIRAs if required

Qualifications

* Professional diploma in secretarial combined with experience or College diploma in office studies;

* Three (3) year of experience in a similar position;

* Advanced knowledge of MS Office (Word, Excel, PowerPoint ) ;

* Knowledge of SAP or any other ERP ( Enterprise Resources Planning ) is an asset;

* Excellent verbal and written communication skills in French and English;

* Strong sense of organization, focused on attaining established objectives, with well-developed teamwork skills;

* Able to adjust and be flexible in terms of managing priorities.

CAN Security Clearance Required: NATO Secret

Schedule
: Full-time

Shift
: Day - 1st

Travel
: Yes, 10 % of the Time

Organization
: Division L-3 MAS
* Provide the Operations Manager with quality administrative support to help him achieve the Team objectives;

* Filter internal mail, obtain necessary signatures, follow up correspondence and translation;

* Manage the Operations Manager’s agenda;

* Compile, review, correct and submit team reports within established deadlines;

* Adapt the filing system according to the activities of the Operations Manager to maintain the confidentiality of registers, records and information, and to maintain and update files;

* Audit, Prepare and Submit expense claims for all employees;

* Ensure expenses for all employees are submitted in a timely manner, notify employee when expenses are submitted

* Coordinate Special Deployment travel (Kuwait at this time);

* Prepare new employees for travel - eg: Amex card, expense claim instructions, RSA tokens, Concur travel site, GOOD, safety boot form, etc.

* Maintain Special Deployment schedule (Kuwait at this time);

* Maintain and update Kuwait schedule for the Kuwait Site Manager, Volunteers and the person responsible for pay

* Authorization Stamp Delegate;

* Prepare authorization paperwork for Person Responsible for Qualifications and Authorization (PRAA) and maintain the Stamp Register;

* Generate monthly Stat Maintenance Report;

* Manage safety equipment register;

* Manage Petty Cash and order supplies and coordinate printer service calls and submit JIRAs if required

Qualifications

* Professional diploma in secretarial combined with experience or College diploma in office studies;

* Three (3) year of experience in a similar position;

* Advanced knowledge of MS Office (Word, Excel, PowerPoint ) ;

* Knowledge of SAP or any other ERP ( Enterprise Resources Planning ) is an asset;

* Excellent verbal and written communication skills in French and English;

* Strong sense of organization, focused on attaining established objectives, with well-developed teamwork skills;

* Able to adjust and be flexible in terms of managing priorities.

CAN Security Clearance Required: NATO Secret

Schedule
: Full-time

Shift
: Day - 1st

Travel
: Yes, 10 % of the Time

Organization
: Division L-3 MAS
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