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6 months ago
Endeavor Air
Location: New York, United States
Job type: Contract/Locum
Contact: No Name
Sector: Operations
Category: Supervisors

Provides assistance with general administrative, operational and office support tasks to the staff working closely across all departments to maintain day-to-day business operations.

 

ESSENTIAL JOB FUNCTIONS

  • Provide administrative support to Base Manager, Chief Pilot and management team including screening mail, phone support, travel and expense reimbursements, and scheduling meetings, conference rooms, and ordering food.
  • Manage and monitor the random drug program under the guidance of the Inflight Base Manager for all domicile based flight attendants.
  • Develop, maintain and track numerous spreadsheets that monitor daily performance, delays and base organization.
  • Send out general communications and manage correspondence to staff and other departments.
  • Maintain files, bulletin boards, personnel files, and other information distribution systems as directed.
  • Maintain, track, and manage documents, files, forms and approved vendors list.
  • Assist in tracking and coding of department invoices and expense reports.
  • Ensure new hire employees are processed and administrative needs are met.
  • Track and order office supplies.
  • Plan and organize meetings, forums, and other events for the department.
  • Process accounts payable invoices, evaluate accuracy of charges, and keep appropriate file copies; distribute related monthly financial reports.
  • Produce weekly statistical dashboard and headcount reports consisting of detailed team roster, overtime expenses, order volumes, and initial staffing projections for leadership review and approval.
  • Ensure confidentiality of work completed on behalf of the Base Manager and the Chief Pilot.
  • Other duties as assigned.

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