Provides assistance with general administrative, operational and office support tasks to the staff working closely across all departments to maintain day-to-day business operations.
ESSENTIAL JOB FUNCTIONS
Provide administrative support to Base Manager, Chief Pilot and management team including screening mail, phone support, travel and expense reimbursements, and scheduling meetings, conference rooms, and ordering food.
Manage and monitor the random drug program under the guidance of the Inflight Base Manager for all domicile based flight attendants.
Develop, maintain and track numerous spreadsheets that monitor daily performance, delays and base organization.
Send out general communications and manage correspondence to staff and other departments.
Maintain files, bulletin boards, personnel files, and other information distribution systems as directed.
Maintain, track, and manage documents, files, forms and approved vendors list.
Assist in tracking and coding of department invoices and expense reports.
Ensure new hire employees are processed and administrative needs are met.
Track and order office supplies.
Plan and organize meetings, forums, and other events for the department.
Process accounts payable invoices, evaluate accuracy of charges, and keep appropriate file copies; distribute related monthly financial reports.
Produce weekly statistical dashboard and headcount reports consisting of detailed team roster, overtime expenses, order volumes, and initial staffing projections for leadership review and approval.
Ensure confidentiality of work completed on behalf of the Base Manager and the Chief Pilot.