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Compliance Supervisor


PSA Airlines
Location: Ohio
Job type: Contract/Locum
Contact: No Name
Category: Supervisors
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Position:
Compliance Supervisor
Department:
Human Resource
Reports to:
HR Manager
Employment Status:
Full-time
Classification:
Exempt
Date Created or Reviewed:
September 20, 2016
 
Summary/Objective:  The Compliance Supervisor is responsible for managing the Company’s drug and alcohol program and ensuring compliance as required by law; the Department of Transportation (DOT) and the Pilot Records Information Act (PRIA). 
 
Essential Functions:  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Develop and implement policies, procedures, and training programs; review existing processes and develop improvement solutions.
  • Manage and maintain crew member credentials and records.
  • Responsible for Federal Random testing: prepares, distributes and tracks progress of Random lists, ensuring compliance with FAA and Company Policy.
  • Perform random drug test notifications; schedule pre-employment and return to work DOT and Non-DOT testing; and manage pre-employment, post-accident and reasonable suspicion program.
  • Assist with the onboarding process and ensure DOT and Non-DOT paperwork is filled out correctly.
  • Regularly audit and maintain DOT documentation within the appropriate binders; ensure testing media is current at all times with federal regulations; maintain all program documentation and process through records retention as required by law.
  • Development of an effective notification process within Human Resources that ensures the appropriate, consistent and timely response for positive tests.
  • Establishment and coordination of the drug and alcohol testing program.  Including collection site set-ups, scheduling any mobile units and interfacing with testing laboratory representatives.
  • Ensure accurate headcounts are up-to-date and that all affected employees are included in the respected testing pools.
  • Direct liaison with third party administrator (TPA) to ensure that 3rd party collection facilities lists are kept current at all times.
  • Obtain and track FAA approved drug and alcohol program information and changes from appropriate vendor/government agencies.
  • Professionally receive incoming calls from employees and 3rd party vendors.
  • Actively participate in the annual DOT and PRIA audits, coordinates and prepares materials for audit inspection.
  • Oversees the PRIA program; ensuring records are being accurately maintained and retained, as required by law.
  • Other projects as assigned.
Competencies and Knowledge:
The successful candidate should have demonstrated skills and knowledge in the following:  coaching; influence; approachability; performance management; strong filing knowledge; organizational skills; positive communication skills (verbal and written); strong project management skills; multi-tasking; professionalism; flexibility; initiative; time management skills; ability to adapt in an aggressive growth environment; and ability to work with minimal supervision in a team environment.
 
Supervisory Responsibility:  This position is a supervisory position.
 
Work Environment:  This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, telephones, photocopiers, facsimile machines and filing cabinets.
 
Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
 
While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to stand; walk; climb up and down stairs; lift weight up to 25 lbs; use hands to finger, handle or feel; and reach with hands and arms.
 
Position Type/Expected Hours of Work:  This is a full-time position with an expectation of occasional evening and weekend hours as job duties demand.  Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. 
 
Travel:  Some travel may be expected for this position.
 
Required Education and Experience:  High school diploma or GED equivalent.  Prior experience and professional knowledge of FAA DOT regulations and policies highly desired.  Advanced computer skills with Microsoft Office programs.
 
Additional Eligibility Qualifications: Two years of administrative/office support and file maintenance experience.
 
Security Clearance:  All employees are required to pass the fingerprint-based criminal history records check (CHRC) per 49CFR1542.209. 
 
AAP/EEO Statement:  PSA Airlines is an equal opportunity employer; qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sexual orientation, national origin, citizenship status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information or any other characteristic protected by law.
 
Other Duties:  Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.
Position:
Compliance Supervisor
Department:
Human Resource
Reports to:
HR Manager
Employment Status:
Full-time
Classification:
Exempt
Date Created or Reviewed:
September 20, 2016
 
Summary/Objective:  The Compliance Supervisor is responsible for managing the Company’s drug and alcohol program and ensuring compliance as required by law; the Department of Transportation (DOT) and the Pilot Records Information Act (PRIA). 
 
Essential Functions:  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Develop and implement policies, procedures, and training programs; review existing processes and develop improvement solutions.
  • Manage and maintain crew member credentials and records.
  • Responsible for Federal Random testing: prepares, distributes and tracks progress of Random lists, ensuring compliance with FAA and Company Policy.
  • Perform random drug test notifications; schedule pre-employment and return to work DOT and Non-DOT testing; and manage pre-employment, post-accident and reasonable suspicion program.
  • Assist with the onboarding process and ensure DOT and Non-DOT paperwork is filled out correctly.
  • Regularly audit and maintain DOT documentation within the appropriate binders; ensure testing media is current at all times with federal regulations; maintain all program documentation and process through records retention as required by law.
  • Development of an effective notification process within Human Resources that ensures the appropriate, consistent and timely response for positive tests.
  • Establishment and coordination of the drug and alcohol testing program.  Including collection site set-ups, scheduling any mobile units and interfacing with testing laboratory representatives.
  • Ensure accurate headcounts are up-to-date and that all affected employees are included in the respected testing pools.
  • Direct liaison with third party administrator (TPA) to ensure that 3rd party collection facilities lists are kept current at all times.
  • Obtain and track FAA approved drug and alcohol program information and changes from appropriate vendor/government agencies.
  • Professionally receive incoming calls from employees and 3rd party vendors.
  • Actively participate in the annual DOT and PRIA audits, coordinates and prepares materials for audit inspection.
  • Oversees the PRIA program; ensuring records are being accurately maintained and retained, as required by law.
  • Other projects as assigned.
Competencies and Knowledge:
The successful candidate should have demonstrated skills and knowledge in the following:  coaching; influence; approachability; performance management; strong filing knowledge; organizational skills; positive communication skills (verbal and written); strong project management skills; multi-tasking; professionalism; flexibility; initiative; time management skills; ability to adapt in an aggressive growth environment; and ability to work with minimal supervision in a team environment.
 
Supervisory Responsibility:  This position is a supervisory position.
 
Work Environment:  This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, telephones, photocopiers, facsimile machines and filing cabinets.
 
Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
 
While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to stand; walk; climb up and down stairs; lift weight up to 25 lbs; use hands to finger, handle or feel; and reach with hands and arms.
 
Position Type/Expected Hours of Work:  This is a full-time position with an expectation of occasional evening and weekend hours as job duties demand.  Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. 
 
Travel:  Some travel may be expected for this position.
 
Required Education and Experience:  High school diploma or GED equivalent.  Prior experience and professional knowledge of FAA DOT regulations and policies highly desired.  Advanced computer skills with Microsoft Office programs.
 
Additional Eligibility Qualifications: Two years of administrative/office support and file maintenance experience.
 
Security Clearance:  All employees are required to pass the fingerprint-based criminal history records check (CHRC) per 49CFR1542.209. 
 
AAP/EEO Statement:  PSA Airlines is an equal opportunity employer; qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sexual orientation, national origin, citizenship status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information or any other characteristic protected by law.
 
Other Duties:  Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

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