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3 months ago
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Executive Assistant - Legal


B/E Aerospace
Location: Winston-Salem, North Carolina
Job type: Permanent
Sector: Business & Administration
Category: Office
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B/E Aerospace, a wholly owned subsidiary of Rockwell Collins Inc., is a leading manufacturer of aircraft interior products and solutions.

As a leader in the aerospace industry, we have a number of exciting positions available right now, including an Executive Assistant - Legal in our Interior Systems business located in Winston-Salem, North Carolina.

JOB SUMMARY:

Reporting to the Assistant General Counsel - Interior Systems, who leads the legal group of the former B/E Aerospace business, the Executive Assistant - Legal will schedule appointments, give information to callers, take dictation, and otherwise relieve officials of clerical work and minor administrative and business detail by performing the following duties.

JOB RESPONSIBILITIES:

* Performs complex administrative activities in close relationship to the day-to-day work of the Legal department. Will support multiple attorneys and normally works in a confidential and highly responsive relationship with management at a senior level of responsibility and discretion

* Tracks and maintains departmental budgets and assists management in determining budget requirements.

* Types and assembles complex data (i.e., tables, charts, reports and memorandums) under general direction; applies a sound working knowledge of equipment capabilities to plan details of formatting, spacing and page layout.

* Composes/edits letters and memorandums that require an excellent working knowledge of departmental functions.

* Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department.

* Interfaces with all levels of Rockwell personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion.

* Schedules appointments, determining priorities and maintaining calendars.

* Establishes, maintains and reviews departmental files; maintains control files on confidential/high priority matters and follows up on outstanding issues when required.

* May prepare materials and agenda for departmental and/or management meetings.

* May be required to attend meetings, seminars, etc., to take notes or furnish information.

* May be responsible for following up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate person are notified.

* Responsible for maintaining knowledge and proficiency in state-of-the-art office automation systems to enhance productivity and continuous process improvement.

* Identifies, initiates and coordinates projects to fulfill departmental administrative needs.

* File the annual reports and pay the fees for all of company entities and maintain files.

*

Copy and produce documents for subpoenas received regarding litigation cases.

*

Add any new litigation cases and custodians to Excel list and active list in the OGC home page and update as needed.

*

Add all new litigation cases and information in Concourse and update as needed. Send out notices to all custodians.

*

Compare the employee termination list received daily from HR to the active litigation cases. Release employees on the lists and in concourse if necessary.

*

Open all new IP cases (disclosures) and send to assigned outside counsel.

*

Reviewing annuity reports received from CPI and paying annuity fees as necessary.

*

Help manage annuity and maintenance fees (US and foreign). Request transfers as necessary from outside counsel to CPI.

*

Update and record filing of applications in IPMS and CPI. Also update Excel spreadsheet with relevant information. Send out notifications for inventor awards.

*

Update and record patent issues in CPI and IPMS.

MINIMUM REQUIREMENTS:

*

Associate’s degree or equivalent from two-year college or technical school; and three or more years related experience and/or training; or equivalent combination of education and experience.

*

Ability to operate various office machines and equipment.

*

Requires knowledge, utilization and proficiency in use of a variety of software packages.

*

Requires extensive understanding of office practices and administrative policies and procedures.

*

Must be able to establish and maintain effective working relationships with all levels of Rockwell personnel and external contacts.

*

Ability to effectively communicate orally and in writing is required.

PREFERRED QUALIFICATIONS:

* Five years of related experience.

*

May be required to pass a typing test and take shorthand.

The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed descriptions of all the work requirements that may be performed in the job.

EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
B/E Aerospace, a wholly owned subsidiary of Rockwell Collins Inc., is a leading manufacturer of aircraft interior products and solutions.

As a leader in the aerospace industry, we have a number of exciting positions available right now, including an Executive Assistant - Legal in our Interior Systems business located in Winston-Salem, North Carolina.

JOB SUMMARY:

Reporting to the Assistant General Counsel - Interior Systems, who leads the legal group of the former B/E Aerospace business, the Executive Assistant - Legal will schedule appointments, give information to callers, take dictation, and otherwise relieve officials of clerical work and minor administrative and business detail by performing the following duties.

JOB RESPONSIBILITIES:

* Performs complex administrative activities in close relationship to the day-to-day work of the Legal department. Will support multiple attorneys and normally works in a confidential and highly responsive relationship with management at a senior level of responsibility and discretion

* Tracks and maintains departmental budgets and assists management in determining budget requirements.

* Types and assembles complex data (i.e., tables, charts, reports and memorandums) under general direction; applies a sound working knowledge of equipment capabilities to plan details of formatting, spacing and page layout.

* Composes/edits letters and memorandums that require an excellent working knowledge of departmental functions.

* Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department.

* Interfaces with all levels of Rockwell personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion.

* Schedules appointments, determining priorities and maintaining calendars.

* Establishes, maintains and reviews departmental files; maintains control files on confidential/high priority matters and follows up on outstanding issues when required.

* May prepare materials and agenda for departmental and/or management meetings.

* May be required to attend meetings, seminars, etc., to take notes or furnish information.

* May be responsible for following up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate person are notified.

* Responsible for maintaining knowledge and proficiency in state-of-the-art office automation systems to enhance productivity and continuous process improvement.

* Identifies, initiates and coordinates projects to fulfill departmental administrative needs.

* File the annual reports and pay the fees for all of company entities and maintain files.

*

Copy and produce documents for subpoenas received regarding litigation cases.

*

Add any new litigation cases and custodians to Excel list and active list in the OGC home page and update as needed.

*

Add all new litigation cases and information in Concourse and update as needed. Send out notices to all custodians.

*

Compare the employee termination list received daily from HR to the active litigation cases. Release employees on the lists and in concourse if necessary.

*

Open all new IP cases (disclosures) and send to assigned outside counsel.

*

Reviewing annuity reports received from CPI and paying annuity fees as necessary.

*

Help manage annuity and maintenance fees (US and foreign). Request transfers as necessary from outside counsel to CPI.

*

Update and record filing of applications in IPMS and CPI. Also update Excel spreadsheet with relevant information. Send out notifications for inventor awards.

*

Update and record patent issues in CPI and IPMS.

MINIMUM REQUIREMENTS:

*

Associate’s degree or equivalent from two-year college or technical school; and three or more years related experience and/or training; or equivalent combination of education and experience.

*

Ability to operate various office machines and equipment.

*

Requires knowledge, utilization and proficiency in use of a variety of software packages.

*

Requires extensive understanding of office practices and administrative policies and procedures.

*

Must be able to establish and maintain effective working relationships with all levels of Rockwell personnel and external contacts.

*

Ability to effectively communicate orally and in writing is required.

PREFERRED QUALIFICATIONS:

* Five years of related experience.

*

May be required to pass a typing test and take shorthand.

The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed descriptions of all the work requirements that may be performed in the job.

EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Apply

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