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3 months ago
American Airlines
Location: Philadelphia, Pennsylvania
Job type: Permanent
Sector: Business & Administration
Category: Office
Responsible for handling one or more of the following as their primary role: Attendance and compliance, distribution of equipment and supplies, coordinating payroll, coordinating and maintaining operation coverage and lost time, and managing new hire and transfer boarding.

Principal Duties and Responsibilities

* Performs a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays, and arranging travel and hotel accommodations

* Provides assistance with preparation of management presentations and special projects as required

* Troubleshoots and escalates office technology issues, including telephone and copier machines

* Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.

* Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)

* Handles payroll processing in Workbrain for management and support staff

* Processes bereavement letters and coordinate local communications and response

* Manages employee parking, including permitting and assignments, as required

* Assists with timekeeping functions, data entry, data verification, reconciliations and filing

* Maintains employee files, as necessary

* Maintains Station meeting plans, including monthly emergency response

Job Description (Continued)

* Accesses and manages various periodic reports, including performance, audit, expense, employee engagement & recognition, etc.

* Updates required manuals

* Files and maintains all security related items

* Acts as backup for various payroll functions

* Manages records for OSHA, safety, etc. (301's, weekly and annual)

* Assists with budget preparation and reconciliation, including monthly closeout of landing fees

* Supports auditing activities as required

Job Qualifications

Minimum Qualifications

* High School diploma or GED equivalency

* Previous office/clerical experience

Factors that determine level

* Level of education and/or equivalent, relevant experience

* Proficiency

* Ability to work independently and/or amount of direction needed

* Scope and complexity of work

* Level of authority and latitude in making decisions

Knowledge, Skills & Abilities

* Knowledge of MS Office Products including Word, Excel, Powerpoint, etc.

* Knowledge of policies, procedures, and corporate structure

* Ability to prioritize work, be detail oriented and meet deadlines

* Ability to effectively communicate with all levels within the organization and business community

* Ability to perform in a fast paced environment and handle multiple tasks simultaneously

* Ability to be self-motivated with strong organizational skills

* Ability to grasp concepts and functionality of specific software and programs

Additional Locations: None

Requisition ID: 17125

Nearest Major Market: Philadelphia

Job Segment:
Payroll, Clerical, Data Entry, Finance, Administrative

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